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Federal and State Regulatory Publications
Reference Guide to Identifying U.S. and Foreign Payees, Withholding and Reporting


Our federal and state compliance reporting and withholding guides can assist you in determining your requirements for submitting information returns to the IRS and each state, when and what you are required to withhold from certain payments, sample forms and information on penalty programs. If your area is responsible for identifying and documenting payees, determining if federal and/or state withholding is required, or filing returns, you will benefit from the compiled information on the requirements for each type of payment for U.S. and foreign payees. IRSCompliance provides support on the contents of each document and provides updates throughout the year.

Federal Reporting Guide - The federal reporting guide will assist you throughout the year in determining what payments are subject to reporting, withholding and those payees that are required to be documented according to IRS requirements. Guidance includes explanations of identifying the payee as US or foreign, the general reporting requirements for each type of payment and payee status type, options for federal reporting, advantages of the IRS Combined Federal Program, TIN solicitation and certification requirements, backup withholding, mandatory withholding, B-Notices, TIN Penalty assessments, Bulk TIN Filing, as the requirements pertains to US source income and foreign payments.

State Reporting Guide - contains the reporting and transmittal information for each states requirements for all form types - including 1099, 1098, 5498, W-2G, W-2, W-2C and 1042-S. For each state, the manual covers the requirements regarding the annual information return. For a state that participates in the IRS Combined Federal State Program (CFS), the documents explain what the state will accept through the program, exceptions to the payment if certain conditions exist, direct filing requirements for those payment types NOT included in the CFS program and direct filing requirements for states that do not participate in the program.

Additionally, per state the manual covers current year quarterly reporting requirements, independent contractor reporting criteria for each state, due dates, state payment thresholds, media required, filing methods, submission address, basic withholding criteria, penalty guidelines for reporting failures and contact information.

Premium State Withholding Guide - contains information withholding requirements on all payments for 1099 MISC, 1099 INT, 1099 DIV, 1099 R, and any payment that may require state withholding. The guide also covers pension and annuity distributions for each state, due dates, state specific forms, exemptions, documentation requirements, reporting and withholding rates. This guide also includes any state specific criteria for distributions to Non Resident Aliens.

Accounts Payable State Withholding Guide - contains information withholding requirements on all payments for 1099 MISC, and other payments issued by AP business areas. The guide also covers due dates, state specific forms, exemptions, documentation requirements, reporting and withholding rates. This guide also includes any state specific criteria for distributions to Non Resident Aliens.

Federal 1042-S Withholding Guide - contains information withholding requirements on all payments for payments issued to foreign payees. The guide provides the information on properly identifying a payee as US or Foreign, required type of Form W-8 and the required information on the payee certification, federal and state withholding guidelines and reporting the payments to the IRS and requiring states.

Additional Guides Available Fall 2012!

For more information on the guides or to place you order contact us at 1-877-tax-regs ext. 0 or 410-914-5470, ask to speak to Pat Nelson or visit www.irscompliance.org or email compliance@irscompliance.org

1099 and 1042-S Federal Guides, State Reporting and State Withholding Guides

Welcome to the IRSCompliance Regulatory Publications Area. Our federal and state compliance reporting and withholding guides can assist you in determining your requirements for submitting information returns to the IRS and each state, when and what you are required to withhold from certain payments. The purchase of the guides includes support and updates throughout the year.

Federal
1099 Reporting
Guide
Federal Reporting Guide - The federal reporting guide will assist you throughout the year in determining what payments are subject to reporting, withholding and those payees that are required to be documented according to IRS requirements. Guidance includes explanations of identifying the payee as US or foreign, the general reporting requirements for each type of payment and payee status type, options for federal reporting, advantages of the IRS Combined Federal Program, TIN solicitation and certification requirements, backup withholding, mandatory withholding, B-Notices, TIN Penalty assessments, Bulk TIN Filing, as the requirements pertains to US source income and foreign payments.

Annual Purchase Fee is $250.

1099 Pro Software and IRSCompliance Customers can receive a 10% discount and purchase this guide for $225.00. 1099 Pro client's can activate this discount by providing their 1099 Pro software's authorization code when ordering.

For more information contact Pat Nelson at (410) 914-5470 or emailpatn@irscompliance.org


State
Reporting
Guide
State Reporting Guide – contains information for annual, current year quarterly, independent contractor reporting criteria for each state, due dates, state payment thresholds, media required, filing methods, submission address, basic withholding criteria, penalty guidelines for reporting failures and contact information.

Annual Purchase Fee is $250.

1099 Pro Software and IRSCompliance Customers can receive a 10% discount and purchase this guide for $225.00. 1099 Pro client's can activate this discount by providing their 1099 Pro software's authorization code when ordering.

For more information contact Pat Nelson at (410) 914-5470 or email patn@irscompliance.org


Premium
State
Withholding
Guide
Premium State Withholding Guide - contains information withholding requirements on all payments for 1099 MISC, 1099 INT, 1099 DIV, 1099 R, and more.. The guide also covers pension and annuity distributions for each state, due dates, state specific forms, exemptions, documentation requirements, reporting and withholding rates. This guide also includes any state specific criteria for payments or distributions to Non Resident Aliens.

Annual Purchase Fee is $350.

For more information contact Pat Nelson at (410) 914-5470 or email patn@irscompliance.org


AP
State
Withholding
Guide
AP State Withholding Guide - contains information withholding requirements on all payments for 1099 MISC, 1099 INT, 1099 DIV and more.. The guide also covers payments issued to payees for services, rents, royalties for each state, due dates, state specific forms, exemptions, documentation requirements, reporting and withholding rates. This guide also includes any state specific criteria for payments to Non Resident Aliens.

Annual Purchase Fee is $350.

For more information contact Pat Nelson at (410) 914-5470 or email patn@irscompliance.org


Federal
1042-S
Withholding
&
Reporting
Guide
1042-S Withholding & Reporting Guide - contains information withholding requirements on all payments for payments issued to foreign payees. The guide provides the information on properly identifying a payee as US or Foreign, required type of Form W-8 and the required information on the payee certification, federal and state withholding guidelines and reporting the payments to the IRS and requiring states.

Annual Purchase Fee is $350.

For more information contact Pat Nelson at (410) 914-5470 or email patn@irscompliance.org



1099
Misc
Guide
1099 Misc Guide - contains information withholding requirements on all payments for 1099 MISC and more.. The guide also covers reporting for each state, due dates, state specific forms, exemptions, documentation requirements, and reporting requirements. This guide also includes any state specific criteria for payments to Non Resident Aliens.

Annual Purchase Fee is $150.

For more information contact Pat Nelson at (410) 914-5470 or email patn@irscompliance.org


To get the latest in federal and state compliance information, you will need to subscribe to our compliance publication service. After you subscribe, you will receive an order confirmation email that will contain your Compliance Service Authorization Code. Return to this page and enter your Authorization Code to gain access to our compliance publication information.

Our Compliance Information Service includes:
  • Access to summarization of Federal and state compliance requirements for 2012.
  • Detailed compliance documentation for all 50 states for 2012 tax season.
  • Up to the minute notification of changes in state compliance for the 2012 tax year.
  • Advanced notification of our upcoming compliance web casts and seminars.
Because we have gone though considerable effort to consolidate this information for you, we require that you agree not to share the state or federal documents that we have created for you. During your registration, you will be asked to agree to our Non-Disclosure Agreement for this purpose.