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Form W-8 & W-9 Solicitation Certification & Validation
IRS Compliance offers solicitation and certification services to obtain, certify and validate payee documentation on behalf of your organization, & can be customized to meet your needs.
W-8 and W-9 solicitation
validation and recording for US and Foreign Payees
document and validate payees
payee’s failure to respond to notices/solicitations
Generation of a cover letter to explain to the payee the need for their response with the certificate
The letter would also explain the resulting withholding of tax for any future payments should they not respond with the required valid information. The mailing would also include the forms to be completed
The mailing may include the IRSC address for response and the IRSC phone number for them to call with questions regarding the request for certification
IRS Compliance would field calls with regulatory questions
From the responses received, IRSC will review all documents for validity
Any documents validated will be TIN Matched against the IRS database to check for validity wherever permitted by the IRS
The responses determined to be invalid will be followed up and re-solicited or contacted with the second request
Payees who fail to respond within the time frame given with valid information – IRSC will set a status to backup withhold tax from future payments
Secondary follow up on those payees who did not respond to B-Notices sent
Analyze foreign payees and solicit Forms W-8 or W-9 (US payees living outside of the US)
Validate Forms W-8 and W-9
Print and mail
IRS Compliance, Inc. is not affiliated with the United States Internal Revenue Service or any State Revenue or Taxing Agency.
IRS Circular 230 Disclaimer: To ensure compliance with IRS Circular 230, any U.S. federal tax advice provided in this communication is not intended or written to be used, and it cannot be used by the recipient or any other taxpayer: (i) for the purpose of avoiding tax penalties that may be imposed on the recipient or any other taxpayer, or (ii) in promoting, marketing or recommending to another party a partnership or other entity, investment plan, arrangement or other transaction addressed herein.